Top 5 Trends To Follow In Medical Transcription Services

Businesses are experiencing a tremendous change lately in quality and technical aspects. Rapid technological advancements had a ripple effect across all the industries and business markets. The influence is vast and undeniable. However, few tasks demand antiquated commitment and effort to fulfillment.

One such service is Medical Transcription

A global augury, that medical specialists would opt to speech recognition and hands-free typing for better service and saved time couldn’t succeed in overtaking the traditional systems. On the contrary, the demand for transcription services has seen a surge over the past few years. A recent study declared that over 95% of case reports are still created through transcriptions. 

“Medical Transcription is a perennial service in the healthcare industry.”

What makes medical transcription services to swirl in the healthcare industry?

Continual impel towards highly comprehensive, precise, reliable, and open case data has set these services to eminence. Many aspects of everyday healthcare still rely on transcription to such an extent, that even today, it is so believed that a well-operated transcription department can be a core emblem to healthcare success. It is also an undeniable, open fact that transcription services are very flexible to the newest infrastructure and technologies that the blend is no more convoluted.

Let us have a glimpse at a few of the latest trends in medical transcription and evaluate their industry standards for the upcoming years.

     1.  Medical Transcription Workforce Outsourcing:

Workforce Outsourcing helps industries to hire experts at low costs. An ingenious combination of recruiting specialists at low-cost with surplus technological infrastructure and government-sponsored propitious initiatives can be a great advancement for any organization. Also, complete customer satisfaction can be achieved through imperative quality control protocols. 

     2.  Modern Healthcare Practices through Advanced Technologies:

Recent years have noted tremendous advancements in the healthcare industry because of technology. Few generic improvements to adopt towards better services are,

  1. Access to diverse local and global labor, with a single click
  2. Pliant and effective operations.
  3. The usage of SaaS-based software reduces equipment expenses
  4. Instant, and open access to case data

Furthermore, the usage of ASP (Application Service Provider) architecture in the industry emphasizes the technical advances of transcription methods.

      3.  Seamless Automated Network:

Transcription files are recorded and uploaded to a central database through continuous connectivity. This facilitates better security, handling, and automation of data amidst diverse platforms and team members. Giving it a futuristic touch, transcription can make use of advanced techniques such as trans-coding of voice records, instantaneous document reformatting, ADT normalization, etc. with ease.

     4.  Better Administration:

Being HIPAA compliant has become crucial for healthcare markets today. It ensures a safe and effective streamline of industrial processes. One of the key factors on which the future of the healthcare sector depends is whether HIPAA regulations are well maintained by the hospitals or not.

The advent of HIPAA unveiled the organizational and security deficiencies existing within the processes. Hence, numerous organizations have decided to incorporate regulatory changes in every step of their process for better customer satisfaction.

      5.  Secure Process Connectivity:

With the increased use of cellphones and tablets in the industry, numerous security concerns were anticipated. As a viable solution to this problem, complete process security and protected sharing protocols were implemented. This ensures a powerful network and IT security to safeguard confidential information from both internal and external security issues.

Digital Equipment Technology & Their Uses in Medical Transcription:

Modern medical practices use digital equipment for faster transfer of transcripts across the globe within minimal turnaround time. It also facilitates effective outsourcing /offshoring of experts and services at competitive prices.

Given are a few of the latest technology and tools for healthcare businesses to follow.

   1.  Digital microphones

   2.  PC based translator software

   3.  Speed typing software

   4.  Telephone dictation equipment

   5.  Dictation management software

   6.  Medical spelling checker

   7.  Micro-cassette voice recorder

   8.  FTP software

   9.  Translator headset

       1. Digital Microphones:

In the medical industry, information is everything. Patient records and other fundamental data are very crucial and demand complete security. All the required information needs to be collected, recorded, and saved effectively to avoid any misplacement. Digital Microphones help experts to record and save all the data in high audio quality.

      2. PC Based Translator Software:

Web-based translator enables the transcription companies and healthcare team to transcribe and manage records for clinical documentation. 

     3. Speed Typing Software:

The task is to achieve maximum typing speed while transcribing a transcription report with a keyboard rather than a mouse. 

     4. Telephone Dictation Equipment:

The fundamental purpose of any technological equipment in the medical industry is to save doctors time and gather all data effectively. Dictaphone is a hardware device where a doctor records the patient’s examination and history report.

When this practice is executed over a normal phone or mobile, through a toll-free number, it is called Telephone Dictation. In this service, the doctor enters a number and dictates his notes, which is a free service. And the device used for this service is known as Telephone Dictation Equipment.  

     5. Dictation Management Software:

Transcription software interprets and converts digital voice records into the text to be used and accessed by medical experts. It leverages speech recognition, AI, machine learning, and natural learning processing (NLP) technologies to efficiently translate from speech to text, as well as store recorded dictations.

     6. Medical Spelling Checker:

It is a comprehensive tool designed for health care professionals to identify medical terms and pharmaceutical terminology effectively. It also includes important terms from surgical, chemistry, laboratory terminology, drug names, and medical specialties, etc for expert knowledge and convenience.

     7. Micro-Cassette Voice Recorder:

Micro-cassette voice recorders help to build more detailed notes and virtually record anything. Doctors can capture all the audio information they need and play it back at a later date for others or use it to refresh their memory.

     8. FTP Software:

FTP or file transfer protocol is a reliable tool for data transfer over networks.In the healthcare industry, the hospitals are the source and have an FTP server that makes a user for home-based users. These users can access from their home over the internet with the help of FTP Software Clients like Cute Ftp, Filezilla, and access their account with user name & Passwords provided by hospitals. Data download, upload, and verification become quick and easy with this software.

     9. Translator Headset:

The first thing a transcriber will need for any transcription services project is a good headset or headphones. Normally, physicians prefer a USB noise-canceling headset that plugs directly into a computer – especially when working in a noisy environment.
Transcribers wear them for extended periods, as such, they must be comfortable, with good audio quality and effective noise-cancellation.


At Maple Software, we offer excellent transcription solutions to multiple hospitals and physiciansWe give importance to understanding the requirements and unique practices of every healthcare organization we deal with. We have been successful in improving efficiency and contain costs in an ever-changing healthcare market. 

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